Compress PDF
Rebuild the file structure and remove unnecessary metadata.
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Prepare PDFs for sending: check file size and content
Check a finished PDF for readability, page order and file size. Use compression, a page report or a signature when needed, then inspect the downloaded final version before sending.
The right toolsHow to get started
- 01
Open the finished file and check that all intended pages and content are present.
- 02
Compare size and format with the recipient’s requirements; compress only when needed.
- 03
Download the final version and recheck it, especially after compression or signing.
The right tools
PDF analysis report
Export page sizes, orientation and metadata as a report.
Open toolAdd page numbers
Number every page automatically and neatly.
Open toolEdit document information
Set PDF title, author and subject.
Open toolRemove metadata
Clear title, author, subject and keywords.
Open toolSign PDF online for free
Choose a PDF, draw or upload a signature, place it freely and download the signed file.
Open toolA worked example
Prepare PDFs for sending: check file size and content
A recipient asks for one file below a specified size. First check for accidentally duplicated pages. Merge the required documents, compress if necessary and inspect the actual saved file rather than only the preview.
Frequently asked questions
Is a compressed PDF always better?
No. Already optimised files may shrink very little. Appearance can change depending on content and compression level. The recipient’s requirements and final readability matter most.
Will an inserted signature satisfy every recipient?
Check before sending. The tool places a drawn or uploaded signature in the PDF. The transaction or recipient determines which form of signature or additional evidence is required.
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